The calendar invites come with all the info the invitees need to connect to your Zoom meeting, such as the link, the meeting ID, the meeting password, the telephone numbers in case they can’t use the audio of their device and more. By using the “Schedule” feature in the desktop Zoom app, it will be easier to quickly schedule a meeting, choose your calendar and send invites. The point in scheduling meetings is to be efficient for all parties involved and it starts when the organizer schedules it.
Why should you schedule your Zoom meetings this way? If you choose “Google Calendar”, it will involve a few more steps where you’ll be taken to authenticate with your Gmail/Google Suite account to authorize it to connect to Zoom then you’ll be able to schedule your Zoom meeting. For Mac users, if you use an iCloud calendar, the invitation may look great but it will lack the many features that come along Gmail or Google Suite invitations. The invitation they will receive by email and directly into their calendar will look more professional if it comes from an email they recognize. This is especially important when you open this newly created Zoom meeting event in your calendar to add invitees (double-click the event on your Calendar on Mac then type the email address of your invitee in the “Add Invitees” field then click “Send”).
If one of these calendars happens to be associated with a Gmail or a Google Suite account, it will therefore schedule it directly there.
To make your life easier, we would recommend to use the “iCal” option so it will prompt you to choose among the calendars you’ve already setup on your Mac (Calendar) or PC (Outlook) when you click “Schedule”.
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